Word Keyboard Shortcuts

1st key 2nd key 3rd key   What it does
Click A single click in text sets the cursor where you click
ClickClick Double clicking in text selects a word
ClickClickClick Triple Clicking in text selects the entire paragraph
ClickClickClick Triple Clicking to the left of document contents selects the whole doc
ALTClick-holdDrag Dynamic rectangular selection from the cursor start to drag position
ALTClickClickClickRectangular selection from the cursor to the beginning of the paragraph
ALTClickClickClick-holdDynamic rectangular selection from the cursor to the beginning of the paragraph
ALT Close the visible menu and submenu at the same time
ALTCTRL1 Apply the Heading 1 style
ALTCTRL2 Apply the Heading 2 style
ALTCTRL3 Apply the Heading 3 style
ALTCTRLC The copyright symbol
ALTCTRLE Insert an endnote
ALTCTRLE The euro symbol
ALTCTRLF Insert a footnote
ALTCTRLF1 Open the Microsoft System Information
ALTCTRLHOME Browse a document
ALTCTRLI Switch to Print Preview
ALTCTRLK Start AutoFormat
ALTCTRLM Insert a comment
ALTCTRLN Switch to normal view
ALTCTRLO Switch to outline view
ALTCTRLP Switch to page layout view
ALTCTRLPage down To the end of the window
ALTCTRLPage up To the top of the window
ALTCTRLR The registered trademark symbol
ALTCTRLS Split a document
ALTCTRLT The trademark symbol
ALTCTRLY Repeat find
ALTCTRLZ Go back to a page, bookmark, footnote, table, comment, graphic, or other location
ALTEND Last cell in a row
ALTF1 Go to next field
ALTF3 Create an AutoText entry
ALTF5 Restore the program window size
ALTF7 Find the next misspelling
ALTF8 Run a macro
ALTF9 Switch between all field codes and their results
ALTF10 Maximize the program window
ALTF11 Display Visual Basic code
ALTHOME First cell in a row
ALTPage down Last cell in a column
ALTPage up First cell in a column
ALTSHIFT* Expand or collapse all text or headings
ALTSHIFT1 Show all headings with the Heading 1 style
ALTSHIFTA Expand or collapse all text or headings
ALTSHIFTDown arrow Moves the entire row down one row
ALTSHIFTDown arrow Move selected paragraphs down
ALTSHIFTE Edit a mail-merge data document
ALTSHIFTF Insert a merge field
ALTSHIFTF1 Go to previous field
ALTSHIFTF2 Save command (file menu)
ALTSHIFTF9 Run Goto Button or Macro Button from the field that displays the field results
ALTSHIFTI Mark a table of authorities entry
ALTSHIFTK Preview a mail merge
ALTSHIFTL Show the first line of body text or all body text
ALTSHIFTLeft arrow Promote a paragraph
ALTSHIFTM Print the merged document
ALTSHIFTMinus sign Collapse text under a heading
ALTSHIFTN Show all headings up to Heading n
ALTSHIFTN Merge a document
ALTSHIFTO Mark a table of contents entry
ALTSHIFTPlus sign Expand text under a heading
ALTSHIFTR Copy the header or footer used in the previous section of the document
ALTSHIFTRight arrow Demote a paragraph
ALTSHIFTUp arrow Moves the entire row up one row
ALTSHIFTUp arrow Move selected paragraphs up
ALTSHIFTX Mark an index entry
ALTSpacebar Show the program icon menu (on the program title bar)
Arrow keys Move around the preview page when zoomed in
CTRLClick Select a sentence
CTRL[ Decrease the font size by 1 point
CTRL\ Move between a master document and its subdocuments
CTRL] Increase the font size by 1 point
CTRL0 (Zero) Add one-line spacing preceding a paragraph
CTRL0 (Zero) Remove one-line spacing preceding a paragraph
CTRL1 Single-space lines
CTRL2 Double-space lines
CTRL5 Set 1.5-line spacing
CTRLALTF1 Display MS System Information
CTRLALTF2 Open Command (file menu)
CTRLALTHyphen (-) Remove items from menu (MRU, commands, etc.)  Pointer turns to Minus sign when keys are pressed, then open menu and Click item to be removed.
CTRLALTNUM PLUS Shortcut method for customizing keyboard settings (Macintosh)
CTRLD Font command, Format menu
CTRLDown arrow One paragraph down
CTRLE Center a paragraph
CTRLEND Move to the last preview page when zoomed out
CTRLEND Go to the end of a comment
CTRLENTER A page break
CTRLEqual sign Apply subscript formatting (automatic spacing)
CTRLF Find text, formatting, and special items
CTRLF2 Print Preview (file menu)
CTRLF4 Close the window
CTRLF5 Restore the document size
CTRLF6 Go to the next window
CTRLF7 Move command (Control menu)
CTRLF8 Size command (document control menu)
CTRLF9 An empty field
CTRLF9 Insert an empty field
CTRLF10 Maximize the document window
CTRLF11 Lock a field
CTRLF12 Open command (File menu)
CTRLC Display the Clipboard
CTRLG Go to a page, bookmark, footnote, table, comment, graphic, or other location
CTRLH Replace text, specific formatting, and special items
CTRLHOME To the beginning of a document
CTRLHOME Move to the first preview page when zoomed out
CTRLHOME Go to the beginning of a comment
CTRLHyphen An optional Hyphen
CTRLJ Justify a paragraph
CTRLL Left-align a paragraph
CTRLLeft arrow One word to the left
CTRLM Indent a paragraph from the left
CTRLMouse wheel Zooms in and out
CTRLN Create a new document
CTRLO Open a document
CTRLP Print a document
CTRLPage down To the top of the next page
CTRLPage up To the top of the previous page
CTRLQ Remove paragraph formatting
CTRLR Right-align a paragraph
CTRLRight arrow One word to the right
CTRLS Save a document
CTRLSHIFT* Display non-printing characters
CTRLSHIFT< Decrease the font size
CTRLSHIFT> Increase the font size
CTRLSHIFTA Format letters as all capitals
CTRLSHIFTC Copy formats
CTRLSHIFTD Double-underline text
CTRLSHIFTE Turn revision marks on or off
CTRLSHIFTF Change the font
CTRLSHIFTF3 Insert the contents of the spike
CTRLSHIFTF5 Edit a bookmark
CTRLSHIFTF6 Go to the previous window
CTRLSHIFTF7 Update linked information in a Word source document
CTRLSHIFTF9 Unlink a field
CTRLSHIFTF10 Activate the ruler
CTRLSHIFTF11 Unlock a field
CTRLSHIFTF12 Print command (File menu)
CTRLSHIFTH Apply hidden text formatting
CTRLSHIFTHyphen A non-breaking Hyphen
CTRLSHIFTK Format letters as small capitals
CTRLSHIFTL Apply the List style
CTRLSHIFTM Remove a paragraph indent from the left
CTRLSHIFTN Apply the Normal style
CTRLSHIFTN Demote to body text
CTRLSHIFTP Change the font size
CTRLSHIFTPlus sign Apply superscript formatting (automatic spacing)
CTRLSHIFTQ Change the selection to Symbol font
CTRLSHIFTS Apply a style
CTRLSHIFTSpacebar A non-breaking space
CTRLSHIFTT Reduce a hanging indent
CTRLSHIFTV Paste formats
CTRLSHIFTW Underline words but not spaces
CTRLSpacebar Remove manual character formatting
CTRLT Create a hanging indent
CTRLTAB Tab characters in a cell
CTRLUp arrow One paragraph up
CTRLW Close a document
CTRLY Repeat or redo an action
CTRLZ Cancel an action
CTRLDELETE Delete to start of word, delete previous word
Down arrow Select the next command on the menu or submenu
Down arrow Next row
Down arrow Down one line
END Select the last command on the menu or submenu
ENTER New paragraphs in a cell
ENTER An AutoText entry.After typing the first few characters of the AutoText entry name and when the ScreenTip appears
ESC Cancel an action
ESC Turn extend mode off
ESC Close the visible menu; or, with a submenu visible, close the submenu only
F1 Get Help
F2Then move the insertion point and hit EnterMove text or graphics
F2 Move text or graphics
F3 Insert an AutoText entry
F4 Repeat the last action
F5 Go To command (Edit menu)
F6 Go to next pane or frame
F7 Spelling command (Tools menu)
F8 Extend a selection
F8 Turn extend mode on
F8 Increase the size of a selection. Press once to select a word, twice to select a sentence, and so forth
F8Left arrow Select the nearest character to the left
F8Right arrow Select the nearest character to the right
F9 Update selected fields
F9 Update selected fields
F10 Activate the menu bar
F10 Make the menu bar active
F11 Go to the next field
F12 Save As command (File menu)
HOME Select the first command on the menu or submenu
HOME To the beginning of a line
Left arrowSelect the menu to the left; or, with a submenu visible, switch between the main menu and the submenu
Left arrowOne character to the left
Page downDown one screen (scrolling)
Page downMove down by one preview page when zoomed out
Page upUp one screen (scrolling)
Page upMove up by one preview page when zoomed out
Right arrowSelect the menu to the right; or, with a submenu visible, switch between the main menu and the submenu
Right arrowOne character to the right
SHIFT Review text formatting
SHIFTDELETE Delete to end of word, delete next word
SHIFTENTER A line break
SHIFTF1 Context Sensitive Help or Reveal Formatting
SHIFTF2 Copy text
SHIFTF3 Change the case of letters
SHIFTF3 Change the case of letters
SHIFTF4 Repeat a Find or Go To action
SHIFTF5 Move to a previous revision
SHIFTF5 To a previous revision
SHIFTF5 To the location of the insertion point when the document was last closed
SHIFTF6 Go to the previous pane or frame
SHIFTF7 Thesaurus command (Tools menu)
SHIFTF8 Shrink a selection
SHIFTF8 Reduce the size of a selection
SHIFTF9 Switch between a field code and its result
SHIFTF10 Display a shortcut menu
SHIFTF10 Show the shortcut menu
SHIFTF11 Go to the previous field
SHIFTF12 Save command (File menu)
SHIFTRight Click Select a table column
SHIFTRight or Left ClickSelect text from the cursor position to the click position
SHIFTTAB Previous cell in a row
SHIFTTAB One cell to the left (in a table)
SLASHUp arrow Hide or display character formatting.THE SLASH (/) KEY ON THE Numeric keypad
TAB Next cell in a row
TAB One cell to the right (in a table)
TIP TIP: You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.
Up arrow Select or previous command on the menu or submenu
Up arrow Previous row
Up arrow Up one line